Privacy Policy

General Statement

This website is intended to represent accurately the academic programs, policies, and personal expectations of the university for the academic year. However, routine changes in programs and in financial charges may occur and will apply to the academic year.

Because the university reserves the right to withdraw or add offerings and make other necessary changes this website is a guide and is not an irrevocable contract between the student and the university. The university is not liable for inadvertent errors or for statements made by faculty of advisors contrary to published requirements.

 

Student Educational Records

The University of Saint Francis supports and is subject to the provisions of the Family Educational Rights and Privacy Act (FERPA). This act affords students certain rights with respect to their educational records. The rights afforded by FERPA are:

  1. The right to inspect and review the studentís education record within 45 days of the day the university receives a request for access. A student wishing to review the studentís education records must make a written request to the Registrarís office listing the specific records the student wishes to inspect and review. The Registrar will make arrangements for access and notify the student of the time and place where the records may be inspected.
     
  2. The right to request the amendment of any part of the studentís education records that he or she believes is inaccurate. Students may ask the university to amend a record that they believe is inaccurate or misleading. They should write the university official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading. If the university decides not to amend the record as requested by the student, the university will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
     
  3. The right to consent to disclosures of personally identifiable information contained in the studentís education record, except to the extent that FERPA authorizes disclosure without consent. One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests. A school official is a person employed by the university in an administrative, supervisory, academic or support staff position (including law enforcement and health staff); a person or company with whom the university has contracted (such as an attorney, auditor or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an educational record in order to fulfill his or her professional responsibility. Upon request, the university may disclose education records without consent to officials of another school in which a student seeks or intends to enroll. Another exception is release of the studentís educational record to parents of a dependent student.
     
  4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by the university to comply with the requirements of FERPA. The name and address of the office that administers FERPA is available from the Registrarís Office.

In addition, the university may disclose directory information about a student without prior consent of the student. ďDirectory informationĒ means information contained in an education record of a student that would not generally be considered harmful or an invasion of privacy if disclosed and includes the studentís name, addresses (local and permanent); e-mail address, telephone number, date and place of birth, photograph, major field of study, dates of attendance, grade level, enrollment status (e.g. undergraduate or graduate; full time or part time), degrees and awards received, participation in officially recognized activities and sports, and weight and height of members of athletic teams, and the most recent educational institution attended). A student has the right to withhold the release of directory information. Students may withhold directory information by notifying the Registrar in writing. The university will honor these requests for one academic year; therefore, authorization to withhold directory information must be filed by students annually in the Registrarís office.

If a student wishes to grant someone else, such as a parent, access to information contained in the studentís educational record (i.e. financial aid, billing, grades, etc.), the student must fill out and sign an Authorization for Release of Information form. These forms are available in the Registrarís office and the Business office.